Meeting Minutes

Welcome to Willow Creek Neighborhood Association in Willow Glen, California

Willow Creek Neighborhood Association

Meeting Minutes

Willow Creek Neighborhood Association Board Meeting March 19, 2024

Location: Home of Heather Westh

Board Attendees: President Heather Westh, Vice President Andreas Westh, Secretary Nancy Mathews, Treasurer Robert Miranda, Members at Large William Westh and Dave Schneck

Continuing Business:

· Minutes of the Annual Association on October 14, 2023 were approved

· The Annual Meeting with an Ice Cream Social and music continue to be a success.

· The Treasure’s Report of $2,844.69 was approved. A check was written to Heather for the website and domain ($143.88 + 36.16)

· The trees that were planted Canoas Park are thriving except for 2. More stakes are needed to replace the damaged ones

· The Bank is being difficult with creating a new account. This continues to be a challenge since we are a small association.

· The possibility of changing banks that is more cooperative with our needs was discussed.

· There is still a need for more Members At Large

New Business:

· It was recommended that the association talk to the owner of the 7-11 to return the trash cans to in front of the store due to the mess.

· October 2024 will be the Annual Meeting. Volunteers will be needed to set up Kids Events

Respectfully submitted,

Nancy Mathews, Secretary

Willow Creek Neighborhood Association Annual Meeting, October 14, 2023

Location: Canoas Park

Board Attendees: President Heather Westh, Secretary Nancy Mathews (partly), Vice President Andreas Westh, Member at Large William Westh Neighborhood: About 45 members of the community sitting in chairs and another 20 families with small children playing in the park waiting for ice cream and activities.

Guests: City council member Pam Foley and her team, the Next Exit band including our neighborhood guitar player Justin Ko!

Association update - Heather Westh Heather reminded everyone of the importance of the neighborhood association to facilitate community between neighbors, which leads to a more safe and secure neighborhood. The association has over the years also defended the rights of the neighborhood against proposed changes from the city, like through roads, or blocking access to the Canoas park. The City later collaborated with the neighborhood association’s initiative to plant 28 trees in the park during 2021 and 2022. Unfortunately, some of the trees have been damaged by the parks department’s lawnmowers. The association is actively attempting to protect the trees by addressing the issues with the Parks department, and also purchasing new wooden stakes to replace the broken ones. William Westh, member at large, was recognized for his dedication and hard work to check the moisture levels of the trees and water them as needed. Heather talked about the need to secure additional board members to help us maintain the association. Dave Schneck volunteered to become a new board member, and was confirmed through a vote to join the board. There are two additional spots available on the board and Heather welcomes additional interested neighbors to reach out to her. The forty (40) chairs used during the event has been purchased by the association to use in the annual community events. The chairs can also be used in neighborhood block parties as agreed with the board. Tony Medina commented about the value of having a block party as a great way to get to know your neighbors. Other topics address by Heather included: ● Neighbors should use the 311 app for addressing issues/problems in the neighborhood to the City. ● Support from neighbors are needed in distribution of newsletters - if interested, please contact wcnaweb@gmail.com ● The association is planning to initiate the process to become a non-profit organization Heather mentioned that after the presentation from Pam Foley, the neighborhood band Next Exit would perform. Heather asked the neighbors to consider individual donations to Next Exit, as the band would not receive compensation from the association. City Council District 9 Update - Pam Foley Pam mentioned that this neighborhood association event is one of the largest groups across District 9. She praised the commitment of the neighbors. Pam explained that the Willow Creek area where we live is now part of District 9. The focus of the city continues to be to provide a safe and connected neighborhood. She talked about the benefits of block parties to bring people together. Pam promised to check if the City could host a larger block party in the Canoas Park some time soon. Pam introduced her staff members who were present at the event: Claire, communications lead, and Scott, the chief of staff. They have recently defined the District 9 mission, vision, values. The strategic plan addresses five areas: Public safety, Environment, Quality of Life, Housing for Everyone, and Community Outreach. Pam talked about the City’s initiatives to address homelessness, including several projects to build tiny homes and emergency housing. Pam suggested inviting the SJPD Police Chief to a future neighborhood event, where he could address neighborhood watch programs and initiatives to voluntarily register home cameras tto the police department. See https://www.sjpd.org/community/crime-prevention/security-camera-registration Pam talked about the importance of maintaining the trees in our neighborhood and explained that there is a rebate program for purchasing trees for replacing old/dead trees. Pam stressed that there is a trees ordinance enforced by the city, which requires an inspection of a city arborist prior to cutting down trees irrespective if in front or back lawns. See https://www.sanjoseca.gov/your-government/departments-offices/planning-building-code-enforc ement/planning-division/tree-removal-permits#:~:text=Ordinance%2DSize%20Trees&text=On% 20single%2Dfamily%20or%20duplex,the%20tree%20is%20ordinance%2Dsize. Pam addressed many other questions from the neighbors, including questions on homeless encampments, the maintenance of the power grid, etc. Ice cream social and music The event ended with a 45 minutes music set by the band Next Exit while enjoying ice cream and conversation.

Respectfully submitted,

Andreas Westh

Willow Creek Neighborhood Association Board Meeting, August 29, 2023

Location: Home of Heather Westh

Attendees: President Heather Westh, Secretary Nancy Mathews, Vice President Andreas Westh, Treasure Robert Miranda, Board Members at Large: William Westh, Vickie Lanzaveechia

Continuing Business:

· Minutes of the March 28, 2023 were approved

· Treasure’s Report of $2,333.98 was approved. A check to Heather for $274.29 was given for tree posts and tree post driver. Current balance of $2,059.69.

· Heather will research a new bank account since Tony set-up the account as a non-profit and he is still on the account.

· Renewed the website through Go Daddy and domain name. Robert will review the website

· Heather continues to monitor the planted trees in Canoas Park

New Business:

· The Annual Association meeting is set for October. Research will be done on a possible location.

· Heather will publish a newsletter that announces to the community the Annual Meeting

· There is still a need for more board members.

· Terri was absent. Thus there wasn’t a report on the Instagram/Facebook Accounts.

· Willow Creek name is current on all maps except Google maps

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting

No board meeting this quarter.

Willow Creek Neighborhood Association Board Meeting, March 2023

Location: Home of Heather Westh

Attendees: President Heather Westh, Secretary Nancy Mathews, Vice President Andreas Westh, William Westh, Terri, Vickie Lanzaveechia, Robert Miranda

Continuing business:

Minutes of the August 25, 2022 were approved

Treasurer's Report of $2,333.98 was read

Renewed the Website through Go Daddy and domain name

Heather continues to check and contact the Park and Recreation Department for a variety of needs in the Canoas and Wren Parks

The Annual meeting and Ice Cream Social in August 2022 was a success

New business:

Robert Miranda was voted the new Treasurer

Terri and Vickie were voted new Members at Large.

Discussed the likes and dislikes of a variety of Social Websites and the need to coordinate passwords for those sites.

There is a new Principal at Canoas School. Heather will try to connect with her.

There is still a need for more Board Members.

Decided to plan for the next neighborhood event combined with the annual business meeting in October 2023.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting

No board meeting this quarter.

Willow Creek Neighborhood Annual Meeting, August 2022

Location: Canoas Park

Attendees: President Heather Westh, Secretary Nancy Mathews, Member at Large Glen Mathews. Around 50 neighbors attended this meeting as well.

The meeting was brought to order by President Heather Westh at 6:30pm. Heather reviewed and explained the need for various changes to the Bylaws. The association voted and agreed on the following:

· The Association shall not endorse any proposition, policy, agenda or candidate for public office.

· Board members will be able to participate in political issues as individual citizens.

· Members of the Board may hold office for more than 2 years.

· Holding Annual Neighborhood meetings will be flexible.

· Board meetings will be held 3 times a year.

New members to the Board will be Andreas Westh as Vice President, and William Westh as a Member at Large. We invited additional members to join at this time but were unable to find any. Our board needs more members to fill the vacancies.

Special plaques for their long service to the Association were given to Gary and Dawn Smith and Tony and Barb Medina.

Our new City Council member of District 9, Pam Foley, spoke about making a connection with her and she with the community.

Linden Skjeie from Waste Management spoke on the correct ways and needs to recycle.

The meeting was adjourned following by an Ice Cream Social.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, June 14, 2022

Location: Home of Heather Westh

Attendees: President Heather Westh, Secretary Nancy Mathews, Treasure Li Tang, Members At Large: Maria Bellorado and Jason Bellorado

Continuing Business:

· The minutes of Dec. 13, 2021 typos were corrected and approved.

· Treasurer’s Report: The balance is unchanged at $2,201.02. A Check of $711.04 was written to Heather for the park trees. New balance: $1,489.98.

· The Board currently needs a Vice President and 3 Board Members.

· Heather has updated the website and checked Nextdoor.

· The final tree planting in Canoas Park has been completed.

· Heather continues monitoring the new trees for water, the Wren/Almaden park for maintenance, and the neighborhood for needed repairs.

New Business: Willow

· Li Tang has resigned as Treasurer due to her pregnancy.

· Pam Foley, the new Councilmember, has yet to meet with the Board.

· The newsletter will be sent/delivered the last week in August.

· The Annual Association Meeting will be Thursday, August 25. It will be a combined Ice Cream Social as well as a business meeting.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting

No board meeting this quarter.

Willow Creek Neighborhood Association Board Meeting, December 13, 2021

Location: Home of Heather Westh

Attendees: President Heather Westh, Secretary Nancy Mathews, Treasurer Li Tang, Members At Large: Maria Bellorado, Jason Bellorado, and Ashly King

Continuing Business:

· The minutes of June 10, 2021 were approved

· Li Tang is now the official Treasurer

· The Treasury is unchanged at $2,201.02

· Another tree planting in Canoas Park will occur Feb. 19

· Google Maps has yet to has yet to change the area’s name to Willow Creek

· Instagram account/Facebook account is on hold

New Business:

· The Annual Neighborhood Association meeting will be moved to March due to Covid with possible outdoor meeting

· Discussion held on increasing the members dues

· Newsletter will go out to the neighborhood with various amounts to contribute and a list of what the money is used for and how the Association has worked on their behalf.

· Since the Post Office Box was cancelled preaddressed envelopes will be addressed to Heather (912 Lanewood Dr.)

· Currently the Board needs a Vice President and 3 Board Member

· Single Family zoning was unknown

Action Items:

· Maria will call about the metal box on Wren which needs repair

· Nancy will prepare 400 preaddressed envelopes for the newsletter

Post Items:

· The neighborhood was redistricted into District 9

· Single Housing zoning was past by the state but San Jose City has past a lower limit on housing per lot

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting

No board meeting held this quarter.

Willow Creek Neighborhood Association Board Meeting, June 10, 2021

Location: Home of Heather Westh

Attendees: President Heather Westh, Secretary Nancy Mathews, Treasurer Li Tang, Members At Large; Maria Bellorado and Jason Bellorado

Continuing Business:

· The minutes of Feb. 23,2021 were amended and approved.

· Treasure’s report: $3,951.76-$1,907.78 (Due to Heather for tree supplies)=$2,43.98.

· Two Community planting events occurred March 6 and May 8

· Another Community planting events will occur in November

· Heather has been checking neighborhood for repair needs, watering newly planted trees and maintaining the parks.

New Business:

· Kevin Piramoon has moved out of the neighborhood and is no longer a Board Member.

· Allyson Scott who set up the Instagram and Facebook accounts has since moved to Tennessee. Heather has been unable to use due to a password issue. More research will be done.

· We cannot put plaques on or in front of the new trees. We are researching donations for a bench. The cost will be over $3000 dollars.

· The annual picnic and Association meeting will be combined in September.

· The Board is opposed to the Single Family Housing that is being proposed to the San Jose City Counsel due to the unrestricted requirements for the builders or developers.

· Several yards in the neighborhood are looking unkept. The Church On the Hill has offered to help with clean-up.

· Google Maps has yet to change the name of the neighborhood to Willow Creek

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting Minutes, February 23, 2021

Meeting via Zoom

7:00-7:15 Opening

· Minutes of Meeting

· Nancy moves to approve the minutes, Li seconds, minutes approved unanimously.

Treasurer’s Report

· $4,170 – current balance

· Greg to move accounts over to Li

7:15-7:30 Previous Events

· Updated Website/Checked Nextdoor

· Checked Park/Neighborhood for Repairs

· Ashley asked about the structure in the parking lot near the ballet studio; Kevin said the owner of the tech business is building a shelter to cover his tools; his technology school is closed and he’s preparing to move.

· Heather has spoken to the city about the exposed power box on Almaden Road, but nothing is being done about it as of yet.

Park on Wren and Almaden Cleaned

· Kevin suggested that we should ask for neighborhood volunteers to help.

Allyson Scott gave us the passwords needed for our email distribution list, Instagram account and Facebook account.

· Ashley offered to take over the social media account; board agrees.

· Ashley suggested we post pictures of the neighborhood, etc. onto Instagram and share the joys; board agrees.

· Heather suggested we share IG and FB information on ND to spread the word; board agrees.

PO Box

· Greg is still taking care of treasurer’s business and accounts, and was still managing the PO Box; Greg didn’t pay for the PO Box in time and the box has been shut down

· This year, PO Box prices have increased to $140 per year and this is for a very small box.

· Heather has suggested that mail be directed to her home or to Li’s home; the address will be decided later

· Forwarding mail is now $80; Heather suggests we cut our losses and don’t worry about forwarding mail; board agrees

Changes to Bylaws

· Everyone supports the idea; Ashley will copy-edit the document to make sure it is ready to be edited into the official bylaws

· Ashley suggested that it be a good idea vote on the by-laws at the annual meeting for the sake of transparency; the board agrees to bring the by-laws to a vote at the Annual Meeting

7:30-8:00 Future Events

· Community Planting

· It will be happening on March 6, 2021; Heather says that the Parks Dept. is extremely helpful and making sure that everything is being handled appropriately.

· The Parks Dept. has offered to come in, using their funds, to auger the holes for planting 10 trees; depending on how well it goes, we may put in more in the future; they will bring soil, stakes, etc. to aid in the planting.

· PG&E will make sure that everything is planted in the proper place so as not to interfere with power lines, etc.

· Our City Forest has been removed from the project; they have been unresponsive, made many serious mistakes, and actively hindered the progress of this project; the parks department also recommended that they be removed from the project.

· Trees will be picked up on Friday and brought to the park on Saturday for planting

Annual Meeting

· We will be having a Zoom Annual Meeting

· Dave Cortese has contacted Heather and would like to take part in the meeting; Dev Davis will be invited as well; the board will not endorse either politician; rather, they support the free exchange of ideas and meeting local representatives in government.

· Details regarding the meeting will be coming shortly (most likely in the middle of June).

· We will put together a newsletter before the meeting.

Changes on Board

· Keep your eyes peeled for possible future member nominations

Willow Creek/Google Maps

· Still trying to get the neighborhood changed on Google maps; everyone is encouraged to contact Google and request that the change be made.

Next Board Meeting Date

· TBD

· Li offered to participate and help plan the meeting.

Movie equipment

· We are planning to get rid of some or all of the equipment; much of it is outdated; it will be decided later whether to sell or donate the equipment.

Kevin will take one last look at the equipment to determine whether or not to keep the items.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, December 3, 2020

Via zoom.com due to Covid Virus

Attendees: President Heather Westh, Secretary Nancy Mathews, Members At Large: Kevin Piramoon, Ashley King, Maria Bellorado and Jason Bellorado Absent Vice President Allyson Scott and Treasurer Li Tang

Old Business:

· Minutes of Sept. 24, 2020 were approved.

· Treasurer report: as of Nov. 30, 2020 the Association’s account has a balance of $4,510.13. (received $235.00 in annual dues and $705.00 for the Community Tree Planting).

· Heather has updated the website.

· Heather continues to watch the small Wren Park for clean up needs. Currently the utility box has a cover missing. Kevin will check to see which company it belongs to and notify them of our concerns.

· The Planting of trees in Canoas Park has been postponed. The San Jose City Arborist rejected Our City Forest plans due to the number of trees and some of the trees were inappropriate for this area.

· There will be 2 plantings: one the end of Jan. and another one the end of Feb.

· Money has been donated for fertilizer and potting soil.

· There has been an enthusiastic community response to the tree planting.

New Business:

· The Annual Association Meeting in January will be via zoom due to the Covid Virus.

· Vice President Allyson Scott is no longer on the board due to relocating to Tennessee.

· Ashley will investigate changes and options to the By-Laws. 1. The need to make the Association more none political. Besides not endorsing a candidate but also not endorsing any propositions or political agendas. 2. Term limits of the board members.

· Next year having one person per street responsible for getting “Charlie Brown” Christmas Trees.

· The next board meeting will be determined at a later date.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, September 24, 2020

Via zoom.com due to Covid Virus

Attendees: President Heather Westh, Secretary Nancy Mathews, Treasurer Li Tang, Members At Large: Kevin Piramoon, Maria Bellorado and Jason Bellorado. Absent Vice President Allyson Scott, and Member Ashley King

Old Business:

Minutes of June 26, 2020 were approved.
Treasurer report: the Association’s account has a balance of $1280
The treasurer responsibility won’t be turned over to Li Tang until the Virus has subsided.
Heather updated the current website and will recheck Next Door Neighbor
Go Daddy will remain the web account
Almaden Road was newly paved in July
The City will pick up trash at the Wren and Almaden Park location

New Business:

November 7 is set for the tree planting in Canoas Park
Donations will be asked for the cost of the trees which Our City Forest will provide.
Several members of the board and the association have already volunteered to donate money for the trees.
Heather will post the planting and donation of trees on various Social Media as well as the Newsletter.
Kevin will print the Newsletter
Board Members will pass out Newsletters in the neighborhood
Face Book and Instagram accounts are up but with limited postings
Heather has had the Association Neighborhood name changed from Canoas to Willow Creek on several maps but unable to change on Google Map.
Kevin and Heather will meet at a later date on the Pay Pal account.
Kevin will research “Movie Night” with Covid restrictions.
The date of Movie Night will be added to the Newsletter.
The annual Association meeting will probably be changed from Jan. to Feb. and possibly outside due to Covid.
Next meeting will be the first week in Dec.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, June 26, 2020

Via zoom.com due to Covid Virus

Attendees: President Heather Westh, Vice President Allyson Scott, Secretary Nancy Mathews, Treasurer Li Tang, Members At Large: Kevin Piramoon, Ashley King, Maria Bellorado and Jason Bellorado

Old Business:

· The minutes of March 10, 2020 were approved.

· Due to the quarantine of COVID Virus Greg Kaparski is still on the bank statement as treasurer. The transfer to Li Tang will be made in the future. Greg has agreed to continue for the present.

· Heather investigated changing the bank account but due to technical problems it was agreed to remain the same with Tony’s name on the account since he originated the account.

· It was agreed that Heather’s name, Li Tang’s name and Tony’s name should be on the Bank account and other names be removed.

· Allyson has completed spread sheet of the addresses of members of the Association according to streets.

· There was discussion on ways to use the spread sheet for check in at the annual business meeting.

· The use of the spread sheet for email purposes is free.

· Allyson has also set up Twitter and Instagram accounts and will coordinate content.

· Maria will send Allyson some ideas on content to put on these accounts.

· Kevin will research Venmo/Paypal accounts to pay dues.

New Business:

· Maria Bellorado and Jason Bellorado were added to the Board as Members At Large to fill 2 vacancies.

· Allyson will research setting up a Facebook page.

· The Arborist from Our City Forest investigated Canoas Park on June 10thand sent a diagram of possible trees for the park.

· The cost of the trees has been estimated between $80 and $120.

· The Willow Creek Neighborhood Assoc. will seek donations for the purchase of the trees from Our City Forest.

· Picnic in the Park has been cancelled for 2020 due to the COVID Virus.

· Money for the Picnic this year would be put toward at least one tree in the Park.

· A community tree planting day will be set in the fall with in coordination with Our City Forest.

· Possible ways to share garden vegetables and fruit was discussed. Possible sharing on Social Media.

· Due to the increased cost of the Go Daddy website page Heather suggested looking at other web pages for the association.

· Maria will research less expensive websites.

· Ashley suggested that the association consider moving more communication to Social Media.

· Movie night will continue in the fall but might have to be toward a more distancing mode ie. Jack Box TV.

· The next board meeting will be at the end of August with a newsletter to the community to follow.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, March 10, 2020

At Heather Westh’s Home

Attendees: President Heather Westh, Secretary Nancy Mathews, Treasurer Li Tang, Members At Large: Kevin Piramoon and Glen Mathews

Absent: Vice President Allyson Scott and Member At Large Ashley King

Old Business:

• The minutes of Nov. 13, 2019 were read and approved by Glen Mathews

• Treasurer’s report via e-mail: $510.00 received in dues, $94.95 paid to Heather Westh for newsletter, Ending balance $1,356.29

• Update on e-mail distribution List, use of Facebook and Instagram was tabled due to absence of Allyson Scott who was to research these topic

• It was suggested that at the Annual Meeting the guest speaker to follow the general business meeting. Also, it was suggested a lap top be used for sign in at the Annual Meeting and other Association meetings.

• Glen Mathews gave an update on the old Almaden Road. The City said that it will be paved in July.

• Board Members will continue to contact the City if they notice any repairs that are needed within the neighborhood and park. (If anyone in the neighborhood sees a need for a repair, contact the City. Personal initiative is much appreciated.)

Sidewalks & Ramps: Ph: (408) 794-1901;

Sewers & Storm Drains: Phone: (408) 794-1900, Phone: (408) 277-8956 (after hours)

Trash pickup: 408-282-4400

Street repair: Dispatch: (408) 794-1900)

New Business:

• The new treasurer is Li Tang. She and Heather will research changing over the bank account to the new treasurer with 2 names on the account. Along with Kevin Piramoon to find an account that is most favorable to the Association

• Heather will follow through with contacting Our City Forest for trees for Canoas Park. Possibly a community event to plant trees along a newly constructed fence.

• Our City Forest will help provide trees (at a low cost) for parkways. They gave a presentation at the Jan. 28th Annual Meeting

• Kevin will research using Vendmo/Paypal for making dues payments

• Two more Members At Large are still needed.

• Picnic In the Park will be the 3rd week-end in Sept.

• Heather will notify the correct City agency that is responsible for cleaning up the Park at Wren and Almaden

• Next Board meeting in early June

Action Items:

• Li and Heather will research a favorable bank account along with Kevin’s help

• Nancy will get 400 stamped envelopes

• Glen will research Yahoo for an e-mail of large group distribution

• Kevin will research Vendmo/Paypal for dues

Respectfully submitted,

Nancy Mathews

Willow Creek Annual Meeting, January 28, 2020

Church on the Hill, Fellowship Room

The meeting was brought to order by President Heather Westh at 7:00pm.

Team members of Our City Forest, a nonprofit organization, spoke on the various and multiple programs that its organization has to offer. Many are of no or low cost to disadvantaged neighborhoods and senior citizens. For others a donation of $80 to $150 is requested. Their focus is to get more trees into the urban forest of the city of San Jose.

Heather spoke on the various activities that the Willow Creek Association has worked on and accomplished this year:

· Negotiating the location of the fence between Canoas Park and Canoas School.

· Having the fence gate unlocked

· Setting up Dumpster Day

· Picnic in the Park

· Movie Night

· Connecting with city for repairs needed in the park at Wren and Almaden Expressway and Canoas Park

· Focus on a variety of ways to connect and communicate with the Association.

· Finance expenses: mailbox, web site, newsletters, picnic, movie night.

Election of Board Members:

Glen Mathews nominated Heather Westh as President. The vote was unanimous.

Ashley King nominated Glen Mathews as Member at Large. The vote was unanimous.

Heather Westh nominated Li Tang as Treasurer. The vote was unanimous.

Two more “Members At Large” are needed. Heather will reach out to the neighborhood for possible candidates.

Special Awards were given to Tony Medina, Gary Smith and Dawn Smith for their long and dedicated service to our community.

Jake Tonkel, running for Council seat of District 6, spoke to the Association.

Board Members Present: President Heather Westh, Vice President Allyson Scott, Treasurer Greg Kaparski, Secretary Nancy Mathews, Members At Large: Glen Mathews, Eunice Esquivel, Ashley King, Carol Searle and Kevin Piramoon

Adjourned at 8:00pm

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, November 13, 2019

At Heather Westh’s Home

Attendees: President Heather Westh, Vice President Allyson Scott, Treasurer Greg Kaparski, Secretary Nancy Mathews, Members At Large: Glen Mathews, Kevin Piramoon, Eunice Esquivel, Ashley King, and Carol Searle

Old Business:

· Minutes of the last meeting, Sept. 5 were read and approved.

· Treasurer reported a balance of $997.24

· Heather, Allyson, Greg will coordinate e-mail lists for the Google e-mail account.

· Allyson Scott will pay the first year of the Google e-mail account which is $15 a month. This will be another way to communicate with the neighborhood.

· Picnic in the Park was another successful event this year. Next year possibly trying a different taco truck. Instead of a banner to give credit to Church on the Hill for supplying the taco truck possibly sandwich boards would be a better way to communicate their involvement. The lemonade and water coolers were a better environmental change. The ice cream selection from Costco was a better option than the ice cream truck. It will be better to have rotating shifts at the greeting table.

· Movie night was a huge success. Next year we might contact a neighbor with an extra large screen. The date in October seemed to work out well.

· Heather contacted San Jose Parks with concerns of repairs needed in Canoas Park and they were quick to make those repairs.

· Heather updated the website with responsibilities of the Association and the Board.

New Business:

· The next Annual Neighborhood Association meeting will be at Church on the Hill on Tues. Jan. 28, 2020.

· Kevin from Green Waste will speak on recycling at the Jan. meeting

· There might be a need for a social media person.

· The next board meeting will be Thurs. Feb. 13, 2020.

· Greg Kaparski, Eunice Esquivel and Carol Searle will be stepping down from their positions next year.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, September 5, 2019

At Heather Westh’s Home

Attendees: President Heather Westh, Treasurer Greg Kaparske, Secretary Nancy Mathews, Members At Large: Glen Mathews, Kevin Piramoon, Eunice Esquivel and Ashley King.

Old Business:

• Minutes of the last meeting, June 19 were read and approved.

• Treasurer reported a balance of $1,192.09.

• With Heather’s perseverance and meeting with the Canoas Principal the gate at the end of Thrush Dr. is now unlocked.

• Concerns noted about the needed repairs of Old Almaden Road between Ironwood and Redbird. Repairs have been promised by Dev Davis for several years.

• Association Activities will be added to the website rather than to the By-Laws.

• The City needs to be reminded of repairs in the park.

• Newsletters were passed out throughout the neighborhood with a reminder of dues.

• The annual Picnic will be Sat. Sept. 14. Plans were finalized for the Picnic.

• Movie Night will be October 25 at 6:30 with Ashely and Kevin supervising.

• Coordinating the e-mail lists to communicate with the neighborhood will be addressed at a later meeting.

New Business:

• The next board meeting will be Wednesday Nov. 13.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting, June 19, 2019

Attendees: President Heather Westh, Vice President Allyson Scott, Secretary Nancy Mathews, Members At Large: Glen Mathews, Carol Searle, Kevin Piramoon, and Ashley King.

Old Business:

· The minutes of the previous meeting were read, amended for spelling errors, and missed member. The minutes were moved by Glen Mathews and approved by the Board.

· At a community meeting on May 29 the City of San Jose opted out of putting up the fence. San Jose Unified School District will erect a fence on their property line in order to keep the students safe. Therefore the community will have free access to the field on the park side and the City will not be renting out the field.

· The gate near the corner of Blue Jay and Thrush remains locked even though at the community meeting it was brought to the attention of the City and School. It was suggested at the Board meeting that a timed locked system might be the answer.

· Last year the Roads and Airport in charge of the small park at Wren and Almaden did a nice job of cleaning it up. But this year it was not up to last year’s standard.

· Treasure’s report was not read due to the absences of the Treasurer.

New Business:

· Carol Searle and Nancy Mathews exchanged positions on the board. Nancy will be the Secretary for the remainder of the year. Carol will be a Member At Large.

· Elections for President, Vice President, Secretary, Treasurer and 2 Members at Large will be held at the end of the year.

· Heather and Allyson will work on compiling and coordinating e-mail addresses in order to communicate with the Association.

· The “My San Jose” app is a good way to notify the City about urgent needs i.e. graffiti.

· Heather compiled a list of activities and responsibilities where the Association has participated. She also outlined the duties and how to set up each activity.

· It was suggested that these activities and duties be added to or amended to the current By-Laws. These could be annual activities (required) and suggested activities (not required). A committee of one or several people would be responsible for that specific activity. These will be on the agenda to be submitted at the Annual Association Meeting.

· Heather passed out maps to the Board Members of areas they would be responsible for concerning the distribution newsletters.

· Board members were encouraged to have Street Parties to get to know their neighbors.

· The Annual Picnic in the park was set for Sept. 14 from 5-7pm. Board Members will arrive at 4:30 to help set up.

· The Taco Truck was successful last year and will continue this year. In place of an ice cream truck there will be watermelon and icy pops.

· Ashley will research having a juggler for the Picnic.

· Heather will give out Special Awards to association members who have contributed greatly to the community and the association at the Annual Meeting.

· Movie Night will be Oct. 25 after dark with popcorn and water. Kevin will coordinate this.

· Carol will research having a neighborhood yard sale.

· The next Board Meeting will be Sept. 5 to further coordinate and finalize the Annual Picnic.

In addition Councilwoman Dev Davis spoke on the homeless housing issue.

She had 3 basic questions that she was collecting data on.

· What matters most to us?

· What information is needed by us?

· How to engage neighbors?

Some of the issues of concern were security, safety, mental health and real estate values. What are the numbers of homeless, what the look of homelessness is, and what is currently being done were some of the questions we discussed.

Respectfully submitted,

Nancy Mathews

Willow Creek Neighborhood Association Board Meeting March 11, 2019

Attendees: President Heather Westh, Vice President Allyson Scott, Secretary Carol Searle, Treasurer Greg Kapasski, Members at Large: Glen Mathews, Nancy Mathews and Kevin Piramoon, Eunice Esquivel.

Old Business:

The minutes of the previous meeting were read and approved by Glen Mathews.
Treasurer Greg Kapasski reported that $760 in dues were collected at the annual business meeting on Jan. 31, 2019. The current balance is $1,283. The incentive gift of Sees Candy helped to generate dues.
Concerns about the fence that the city wants between Canoas Park and Canoas School were discussed. Heather talked to Principal Barbara Keesaw at Canoas School and with Nicolle Burnham who represents the City of San Jose. The school’s concern is to keep the students’ safe. The city is looking to generate money by charging to rent out the field. The association’s concern is that there will be a locked gate that would limit usage of the field.
Previously Andreas Westh had stepped down as Vice President but will still be available for consultation.
Sources of ways to communicate with our neighborhood were discussed such as an email distribution list, Google Group, website and Facebook.

New Business:

After decades of service and dedication Dawn and Gary Smith have stepped down as members at large. As per our by-laws Nancy Mathews and Ashley King where voted in by the board as new board members at large.
Heather is working on setting up our neighborhood Dumpster Day. The date of early spring (April/May) was discussed with a possibility of having it on April 6. Heather will do more research, coordinate with the city, notify the association, and she will publicize the exact date once it’s arranged.
September 14 was discussed as a possible date for our annual neighborhood picnic.

The meeting was adjourned at 7:50pm.

Willow Creek Neighborhood Association Meeting January, 31 2019

All board members were in attendance.

The annual Willow Creek Neighborhood meeting was called to order by our president Heather Westh on Thursday, January 31, 2019 at 7:10pm at the Church on the Hill.

Heather thanked the Church on the Hill for the room and for the paying $500 for the ice cream truck at our neighborhood picnic.

Marina Chakmakjian and Rebecca Souza who are Crime Specialists for the city of San Jose talked about the Neighborhood Watch program, and the best ways to prevent crime. They encouraged us to download the mysanjose app. and to set up neighborhood watch meetings.

Board members were introduced.

Heather told everyone that Dumpster Day would be in May. Last year we filled all 8 dumpsters by noon. Neighborhood teenagers volunteered and removed a truck full of trash from along the river. Mike Saari removed the puncture weeks form the park, and Doug Lueken sprayed the park on Wren and Almaden for weeds every 4 months.

People were encouraged to volunteer at the Canoas school to help with their reading program. They were also encouraged to have block parties.

There was a discussion about the Canoas School fence. The city would like to fence of the park and it would be locked during school hours. People were concerned that the school wouldn’t unlock the gate for our community after school hours. There will be a meeting about this on Wednesday, March 20, 2019 at 6:00pm to discuss this further.

Changes to the Willow Creek Neighborhood Association Board: Andreas Westh our vice president and Bob Barrera a member at large stepped down. Allyson Scott was voted in as our new vice president and Kevin Piramoon was voted in as our new member at large.

Councilmember Dev Davis spoke about the school fencing our park. She told us that there was no new development planned for the Scottish rite site or for Curtner Station. She told us that the city would pave Almaden Road this year. She also talked about the Guadalupe River Project, the new Google Campus, the Evans Lane project, Measure A and La Mesa Verde.

Respectfully submitted, Carol Searle, Secretary

Willow Creek Neighborhood Association Board Meeting November 13, 2018

The meeting was called to order by Heather Westh, president, at 7:05 at 912 Lanewood Dr.

In attendance:

President: Heather Westh

Treasure: Greg Kaparski

Members at Large: Gary Smith, Dawn Smith, Glen Mathews, Eunice Esquivel

Substitute Secretary: Nancy Mathews

Absent:

Secretary: Carol Searle

Member at Large: Bob Barrera

Vice President: Andreas Westh

Old Business:

· The minutes of August 16, 2018 were amended and approved.

· All agreed that “Picnic in the Park” was a success.

· The taco truck will continue.

New Business:

· Discussion on raising the dues. It was decided to keep it at $10 a year for the present.

· The annual meeting will be on Jan. 29, 2019 at Church on the Hill and the agenda was discussed and set.

· Heather will investigate setting up a Google account for the Neighborhood Association.

· Lanewood Dr. will have a Christmas street party in Dec. Other streets will have a get together at various times.

· Both Christmas trees and arches are options for the holiday season.

· The cost and format of the Newsletter was discussed.

· The next board meeting will be in March.

· The meeting was adjourned at 8pm.

Respectfully submitted

Substitute Secretary

Nancy Mathews

Willow Creek Neighborhood Board Meeting, August 16, 2018

The Willow Creek Board Meeting was called to order by our president Heather Westh on Thursday, August 16, 2018 at 7:10 pm at the Westh’s home on Lanewood Drive. The board officers present were Heather Westh, President, Greg Kaparski, Treasurer. Officers at Large present were Gary and Dawn Smith, Glen Mathews and Eunice Esquivel. Bob Barrera, Andreas Westh and Carol Searle were absent.

The minutes of the board meeting on May 21, 2018 were amended so that treasure’s report reflected the same date as the May meeting. The new amendment was summited by Dawn Smith and was approved by all.

Treasurer’s Report

As of August 16th the balance is $1,535.63 plus an additional $10 of dues. Four people have paid twice for 2018. Their additional dues will be rolled over to the 2019 year.

Dawn and Gary will have a table set up at the Sept. 8th Picnic in the Park for those who have not yet paid 2018 dues. They will also have tickets to distribute for the food for the Picnic.

Glen will investigate getting envelopes for the dues.

Old Business

· Dawn Smith has resigned from organizing the annual Christmas trees. Heather will post for volunteers to continue this for their own street.

· One option for the Christmas trees is to have Holiday Hoops. Gary will have information and how to do this at the September Picnic.

· Each street will organize its own block parties. Lanewood Dr. will continue with its Holiday party around the 1st of December.

· Volunteers were asked for the Canoas School Reading program. One person has volunteered.

· Heather contacted Roads and Transportation about the small park at the corner of Wren and Almaden Expressway. They responded by removing 2 dead trees, dead wood, weeds, trash, and overgrowth.

· Sandwich boards have been purchased for signs to announce neighborhood functions. There was discussion on possibly chaining them to street sign posts so that they can’t disappear. The signs will be put out about 5 days before the picnic to announce that function.

· Susan from Church on the Hill informed Heather that there are 4 to 5 families who live in the neighborhood and work at the church who would like to be more involved with the association.

· Church on the Hill has donated $150 toward the ice cream truck for the Picnic in the Park.

· The WCNA newsletter received multiple accolades. Discussion was held on a less expensive printing of the newsletter. Greg will investigate this. Distribution of the letter at times has been problematic. One possibility is having supervised High School volunteers.

New Business

· Discussion was held on a Facebook Page or Google Group for emergency preparedness. It was decided that at this time the current webpage and Next Door were sufficient.

· Gary Smith has arranged for a Taco Truck to come for the Picnic in the Park. The cost will be $500 for 100 plates. There will be 2 tacos with rice and beans.

· Gary, Andreas, and Greg will be in charge of the movie at the Picnic.

· Ashley will be in charge of Kids’ activities.

· Other responsibilities were delegated to Board members to buy various supplies for the Picnic.

· The next Board meeting will be Dec. 3.

· There will be 2 Newsletters per year. The next one will be in Dec.

· The annual association meeting will be toward the end of Jan.

· A gift and thank you card will be presented to Church on the Hill for their very generous donation for Picnic in the Park.

Adjourned at 8:15 pm

Respectfully submitted,

Nancy Mathews, substitute secretary

Willow Creek Neighborhood Board Meeting, May 21, 2018

The Willow Creek Board Meeting was called to order by our president Heather Westh on Monday, May 21, 2018 at 7:10 pm at the Westh’s home. The board officers present were Heather Westh, President, Andreas Westh Vice President, Carol Searle, Secretary, Greg Kaparski, Treasurer. Officers at Large present were Gary and Dawn Smith, Glen Mathews and Eunice Esquivel. Bob Barrera was absent.

The minutes at our annual neighborhood Association meeting on March 8, 2018 were approved by Andres Westh and seconded by Glen Mathews.

Treasu

Willow Creek Neighborhood Association Board Meeting September 24, 2020

Via zoom.com due to Covid Virus

Old Business:

Minutes of June 26, 2020 were approved.
Treasurer report: the Association’s account has a balance of $1280
The treasurer responsibility won’t be turned over to Li Tang until the Virus has subsided.
Heather updated the current website and will recheck Next Door Neighbor
Go Daddy will remain the web account
Almaden Road was newly paved in July
The City will pick up trash at the Wren and Almaden Park location

New Business:

November 7 is set for the tree planting in Canoas Park
Donations will be asked for the cost of the trees which Our City Forest will provide.
Several members of the board and the association have already volunteered to donate money for the trees.
Heather will post the planting and donation of trees on various Social Media as well as the Newsletter.
Kevin will print the Newsletter
Board Members will pass out Newsletters in the neighborhood
Face Book and Instagram accounts are up but with limited postings
Heather has had the Association Neighborhood name changed from Canoas to Willow Creek on several maps but unable to change on Google Map.
Kevin and Heather will meet at a later date on the Pay Pal account.
Kevin will research “Movie Night” with Covid restrictions.
The date of Movie Night will be added to the Newsletter.
The annual Association meeting will probably be changed from Jan. to Feb. and possibly outside due to Covid.
Next meeting will be the first week in Dec.

Willow Creek Neighborhood Association Board Meeting June 26, 2020